The paid fees are transferable provided you find your own replacement before RSVP closes. To avoid all misunderstandings: 'Finding your own', means you can not use KLH Meetup web pages to "advertise". It is the participant's onus to find their own replacement and to make their individual financial arrangements. Do keep us updated.
If the participant is unable to find their own replacement, the following scheme will apply, provided that the payment schedule has been strictly respected.
| Cancellation by us | Possible refund |
| If less than 10 participants | Full refund |
| Cancellation by the participant | Possible refund |
| If 10 participants or more (excluding yourself) | See below |
| Commitment Fee | No refund whatsoever as it is considered as your commitment to join. |
| Deposit | No refund whatsoever. |
| Before 01/04/2025 | No refund of the paid deposit and 100% of the paid instalments * |
| Between 01/04/2025 and 30/04/2025 | No refund of the paid deposit and maximum 75% of the paid instalments * |
| Between 01/05/2025 and 31/05/2025 | No refund of the paid deposit and maximum 50% of the paid instalments * |
| Between 01/06/2025 and 30/06/2025 | No refund of the paid deposit and maximum 25% of the paid instalments * |
| On or after 01/07/2025 | No refund whatsoever. |
* Minus RM50.00 administration costs.
Important:
- If, before our departure, external factors make it not permissible, possible, safe or practical for us to enter Georgia, we will be forced to cancel the trip. If this happens we will do the utmost to recuperate the paid monies. We can only refund the recuperated sums.
- If after arrival in Georgia, some external factors make it not permissible, possible, safe or practical for us to hike, we will be forced to cancel the hike(s). In such a scenario, we reserve the right to amend the itinerary without any refund.